Assistant to the Executive Director
This position is based in Philadelphia, Pennsylvania.
The Foundation for Individual Rights in Education (FIRE) is a nonpartisan, nonprofit organization dedicated to defending liberty, freedom of speech, due process, academic freedom, legal equality, and freedom of conscience on our nation’s college campuses. Please visit thefire.org to gain a sense of our work and mission.
FIRE is seeking an Assistant to the Executive Director with strong writing skills who will be in charge of a wide range of responsibilities, but most importantly, thinking creatively about ways to help the Executive Director, who manages the day-to-day operations of the organization, maximize efficiency and effectiveness in executing his duties and responsibilities.
Responsibilities for the Assistant to the Executive Director will include, but are not limited to:
- Organizing daily agendas and actively maintaining the Executive Director’s schedule;
- Scheduling and facilitating media appearances, speeches, and confirming appointments with FIRE allies and donors;
- Making and preparing all travel arrangements and expense reports;
- Maintaining the Executive Director’s contacts;
- Managing the coordination between the Executive Director and FIRE staff, including Vice Presidents and Directors;
- Assisting with writing, copy editing, and conducting research for articles, emails, letters, and speeches and scheduling publication for articles;
- Taking notes in meetings for the Executive Director and making sure action items are followed through on;
- Keeping the Executive Director abreast of major news developments directly and indirectly related to FIRE’s work;
- Assisting other departments as needed and as assigned by the Executive Director.
The assistant will also be involved in many other administrative and programming areas of the organization, which include responsibilities such as:
- Interacting with FIRE’s Board of Directors;
- Checking and approving expense reports for FIRE staffers;
- Tracking organization-wide metrics for grant reporting;
- Maintaining various business insurance information and coordinating renewal;
- Preparing lobbying disclosure and inspecting lobbying reports;
- Serving as coordinator of a weekly meeting of department heads.
The assistant will also have the chance to be creative and take personal initiative when completing special projects. This is a unique opportunity for the individual to grow professionally, not only within the position itself, but within the organizational structure of FIRE.
There may be some occasional work on weekends and evenings and, although projected to be rare, this position may be required to be available in the event of an emergency. This position will not usually travel with the Executive Director, but some travel will occasionally be necessary.
The expected start date for this position is as soon as possible.
A successful candidate will have excellent organizational skills and attention to detail, strong writing skills, a good work ethic, be a self-starter, and have the ability to work independently. Most importantly, the candidate must have an eye for detail and strive for perfection when executing job functions. This position will require an eager willingness to work collaboratively on various writing projects, the ability to meet deadlines on short notice, and the focus to manage multiple projects at a given time. Furthermore, a candidate must be able to demonstrate:
- Knowledge of FIRE’s mission and a willingness to advocate for that mission;
- Exceptional verbal and written communication skills;
- Strong researching and fact checking skills;
- An ability to exercise sound judgment and discretion with highly sensitive management, personnel, and Board of Directors information;
- Organizational, planning, and time management skills;
- Superior memory and attention to detail;
- An ability to manage challenging and fast-paced situations;
- Strong copy editing skills;
- Superior computer and Internet proficiency, including the ability to use Microsoft Office and Google applications;
- A four-year undergraduate degree from an accredited college or university. Previous work experience is preferred.
Salary and Compensation
Starting salary is negotiable and depends upon experience and education level. FIRE conducts periodic evaluations where employees may receive raises or bonuses for outstanding and excellent work. FIRE also offers a comprehensive benefits package that includes employer-paid comprehensive health, dental, and life insurance, a Section 125 Flexible Spending Account option, matching 403(b) retirement contributions, and a generous paid time-off plan.
Applicants should provide a resume, cover letter, writing sample, salary requirements, and contact information for at least two professional references. All applications are confidential. Please address applications to Peyton Cudaback, Director of Human Resources. Applications can be emailed to [email protected].
FIRE is an equal opportunity employer.