Director of Events
Director of Events
The Lynde and Harry Bradley Foundation/Bradley Impact Fund
Milwaukee, WI or Virtual
About The Bradley Foundation
Recognized as a philanthropic pillar within its hometown of Milwaukee, Wisconsin, and considered a cornerstone of conservative philanthropy nationally, the Foundation grants between $35 and $45 million annually to hundreds of public charities in Milwaukee and across the United States that strengthen civil society and uphold our unalienable rights to life, liberty, and the pursuit of happiness.
About Bradley Impact Fund
The Bradley Impact Fund is a unique donor-advised fund for philanthropists who care about American liberties and ideals. The Impact Fund supports Constitutional order and efforts to advance economic growth, foster strong families and communities, and inform and educate citizens. The Impact Fund enables donors to advance their donor intent with personalized giving goals, and multiply the impact of their investments through coordinated, strategic giving.
About the Position
The Director of Events plays a critical role for the Foundation and the Bradley Impact Fund by planning, directing, and executing high caliber events. The Director will embrace the Foundation and Impact Fund’s missions, programs, and operations in order to play a strategic role in furthering the organizations’ goals. The Director reports directly to the President of the Foundation and the President of the Impact Fund and will work closely with staff and outside vendors. The Director will work closely with the President’s Executive Assistant, who will assist with event planning.
The Director will be responsible for roughly 30 events annually. This includes three large events each year (Bradley Prizes, Bradley Summit in February for high end donors and foundations, and Bradley Impact Conference), four board meetings per year, and at least 15-20 additional events between Bradley and the Impact Fund including in office events in Milwaukee and events throughout country. Estimated travel: 20-25%. Travel may increase over time.
This position is based in Milwaukee, WI. We may also consider exceptional candidates based in other locations for virtual employment.
Plan and execute event logistics resulting in high quality events that reflect the Foundation’s and Impact Fund’s excellence.
Establish and build strong business relationships with venues and vendors.
Procure meeting and event venues, including requesting proposals, reviewing, negotiating, and signing contracts.
Organize facilities and details including location, set up, décor, catering, audiovisual, and other needs.
Manage hotel room blocks and ensure all guest needs are met.
Ensure compliance with insurance, legal, health and safety obligations.
Recruit and coordinate volunteers to assist with staffing non-local events.
Review draft invitation and other communications.
Track replies and monitor for venue capacity.
Prepare annual budgets and forecast estimated costs for special events. Track, verify, approve and ensure timely payment of invoices.
Prepare documentation for event speaker onboarding, including collecting Form W-9s, preparing new vendor forms, determining flat fees for travel, preparing invoices for speaker honoraria and fees, and drafting thank you letters.
Work directly with speakers to coordinate needs and communicate all logistics. Collect bios and photos and provide draft event program pages for review and approval.
Conduct post-event evaluations and report on outcomes.
Events at Bradley office: Communicate with building property manager regarding on-site events, coordinate logistics for common areas, provide vendor staff names and prepare schedule for deliveries and setup. Obtain vendor’s certificate of insurance. Request extension of security guard time, and obtain extensions of locked entry schedule and ticket pulls in garage.
Serve as one of the key administrators of the Foundation’s Salesforce database. Participate in development of the database to enhance the flexibility and reach required to support the Foundation’s external communications.
Board and Committee Meetings
Coordinate and manage logistics for all meetings, including arrangements for hotel rooms, meeting rooms, board dinner, catering, audiovisual and other needs.
Prepare annual budget for board and committee meetings. Track, verify, approve and ensure timely payment of invoices.
Impact Fund Events
Work with the Impact Fund team to plan and execute events in Milwaukee and nationally to cultivate relationships with current donors, prospective members, and allies in partner organizations. Represent the Bradley Impact Fund to these groups as needed in the execution of events and actively participate in the cultivation of relationships with them.
Impact Conference – participate in planning sessions, produce timeline and monitor completion of tasks, negotiate hotel contract, point of contact for venue, coordinate and manage logistics for meeting space, including location, setup, catering, floral and other needs, collect replies and manage hotel room block, calculate flat fees for speaker travel, collect speaker bios and photos for event program, coordinate speaker travel and accommodations, research and offer recommendations for event swag, coordinate panelist name tents and attendee name tags; provide daily RSVP status to team, schedule site visit, pre-conference meeting and post-conference debrief, prepare invoices for speaker honoraria, review final hotel invoice.
Policy Circle – schedule, coordinate and manage logistics for monthly lunch meetings (in-person or virtual), draft communications and recaps, invite and maintain members on Policy Circle website, update member attendance in Salesforce.
5+ years of event planning experience
Additional experience in fundraising, business, communication, and/or marketing a plus
Excellent leadership, time management and communication skills
Ability to work effectively with business associates, donors, vendors, event attendees and staff
Highly organized with superior attention to detail, flexibility and adept at problem solving while maintaining composure
Self-starter; ability to work independently
Personal integrity, discretion to maintain confidential business affairs
Alignment with and passion for the Foundation and Impact Fund’s missions and values
Strong knowledge and skills in Microsoft Office, Excel, Word, and other relevant technology and databases
Experience with Salesforce database a plus
Qualified candidates should submit the following application materials in one PDF document:
• Cover letter detailing your interest in this position, your alignment with the missions of the Foundation/Impact Fund, and salary requirements
Applications should be submitted to Talent Market via this link:
Questions can be directed to Claire Kittle Dixon, Executive Director of Talent Market, who is assisting with the search: [email protected].org.
Only direct applications will be considered. No phone calls, please.
Talent Market is a nonprofit entity dedicated to promoting liberty by helping free market nonprofits identify talent for critical roles. We provide free consulting and recruiting services to free-market think tanks, policy organizations, research centers, and capacity-building institutions dedicated to advancing the principles of limited government and free enterprise.