Director of Finance and Operations

Director of Finance and Operations

Buckley Institute

New Haven, CT

https://talentmarket.org/buckleyfinance/

About the Buckley Institute

The mission of the Buckley Institute is to promote intellectual diversity and freedom of speech at Yale University. We aim to foster robust and open debate, provide a home for enlightened conservative thought, and expose students to often-unvoiced views. We believe that genuine intellectual diversity is essential for advancing critical inquiry and seek to challenge ideological complacency wherever it exists.

About the Opening

The Buckley Institute is seeking a Director of Finance and Operations to ensure the effective pursuit of the Institute’s ambitious goals. We are looking for a candidate who is versatile and able to handle various functions that are essential to the day-to-day success of our organization. The candidate must be extremely responsible, highly organized, very attentive to detail, and a prudent steward of the Institute’s resources. The Director of Finance and Operations will develop a broad and deep knowledge of the organization, reporting to and working closely with the Executive Director.

The ideal candidate will work from our New Haven, CT office. We will also consider extremely strong candidates who can easily travel to New Haven several days a week for a hybrid option.

Responsibilities

• Finance Responsibilities
  • Work with outside bookkeeper to prepare timely and accurate financial reports for the Executive Director and Board of Directors
  • Manage spending policies and procedures
  • Coordinate with accounting firm on the annual audit, 990, and all other tax related filings (1099s, international filings, property tax, etc.)
  • Regulatory compliance, including working with firm to maintain state charitable registrations, filing annual reports with the Secretary of State, and completing sales tax exemption forms
  • Review and negotiate contracts with vendors
  • Set up vendors and pay bills
  • Deposit checks
  • Collaborate with the Executive Director to prepare an annual budget for approval by the Board of Directors
  • Manage effectively within approved budget, reporting on progress and challenges
  • Ensure the continued financial viability of the organization through sound fiscal management
  • Work with Executive Director and Director of Development to prepare gift agreements and endowment reports as well as calculate program costs for donor proposals
  • Oversee payroll and benefits for employees, managing outsourcing of appropriate functions and liaising with payroll company
• Operations Responsibilities
  • Human resources management, including talent recruitment, onboarding, and maintaining personnel policies
  • Review employee expense reports, process reimbursements, and track PTO
  • Ensure staff members receive timely and appropriate training and development
  • Assist Executive Director in organizing the strategic planning process
  • Develop and implement a system for tracking and reporting on the progress of the strategic plan implementation, measuring and evaluating progress against goals for the organization
  • Project management, including executing on organizational priorities by working with Executive Director and other team members
  • Serve as point of contact with building management
  • Partner with staff, contractors, and volunteers to ensure operations run smoothly, providing planning and logistical support as needed
  • Creating, managing, and refining operational processes, identifying best practices, and improving internal systems to prepare for future needs while being mindful of budget realities
  • Risk management, including insurance policy renewals and participant waivers
  • Attend and assist with management of major events such as the annual conference and Disinvitation Dinner
  • Prepare materials for meetings of the Board of Directors and take minutes during meetings
  • Other duties as needed

The projected salary range for this role is $110,000 to $130,000 in addition to competitive benefits including a matching SIMPLE IRA plan, PTO, and health and dental insurance. Salary is contingent upon the specific skills and experience of the selected candidate. This is a chance to join our team at an exciting time for our growing organization.

Qualifications

• 6+ years of professional work experience
• Strong understanding of finance, including practices for nonprofit organizations
• Outstanding interpersonal skills
• Superior organization and attention to detail 
• Demonstrated ability to work independently, meet deadlines, follow through, and wear multiple hats 
• Strong work ethic, positive attitude, sound judgment, business savvy, and a high degree of professionalism
• Responsible, honest, and dependable
• Knowledge of Microsoft Office and QuickBooks strongly preferred
• Enthusiastic philosophical alignment with and passion for the principles of the Buckley Institute
• A bachelor’s degree

To Apply

Qualified candidates should submit the following application materials (in order) in one PDF document:

• Résumé
• Cover letter describing your interest in the position, alignment with the mission of the Buckley Institute, and salary requirements

Applications should be submitted to Talent Market via this link: talentmarket.org/apply-for-your-dream-job/.

Questions can be directed to Katy Gambella, Director of Outreach at Talent Market, who is managing the search process: [email protected].

There is no application deadline for this position. Applications are accepted on a rolling basis.This job will remain posted on our site until it is filled.

While we thank all applicants in advance for their interest in this position, we are only able to contact those to whom we can offer an interview. Only direct applications will be considered. No phone calls, please.

Talent Market is a nonprofit entity dedicated to promoting liberty by helping free-market nonprofits identify talent for critical roles. We provide consulting and recruiting services at no cost to 501(c)3 nonprofit organizations that clearly and directly focus on advancing the principles of economic freedom, free enterprise, free trade, free speech, property rights, rule of law, and limited regulation.